Social security charges for the 3rd quarter: Adjustment(s) to Prévoyance and/or Mutuelle plans
For 1 hour, our business expert Féliciana will review this topic.
In fact, it is important to carry out these checks in the third quarter, to avoid any blocking situation and an adjustment at the end of the year.
Regardless of the type of employment contract, the worker receives a net salary after social contributions have been deducted.
Employers are responsible for calculating and declaring social security contributions for each of their employees, either to Urssaf or MSA (for the agricultural professions).
This webinar will cover :
The different types of contribution
Calculating contributions using the various existing rates
The net social amount: a new regulatory development for transparency on your payslips
Faced with new government regulations, the net social amount represents a major step forward. This update, integrated into Silae since July, makes pay slips easier to understand. It provides a clear overview of the salary actually received by employees. Thanks to this development, employees can better assess their financial situation and access available social assistance more easily.
What is the net social amount and why is it important?
The net social amount corresponds to the salary received by an employee after deduction of compulsory social security contributions, income tax and other legal deductions. It is the exact amount available to the employee after all these deductions. This measure gives workers a clear picture of their financial situation and enables them to benefit from the social assistance to which they are entitled.
Facilitating access to social benefits
The net social amount regulation was designed to simplify access to social benefits such as the prime d'activité and the RSA. According to the French government, 34% of people entitled to the RSA do not apply for it. Financial aid plays a crucial role for many people.
Thanks to the net social amount, directly integrated into the Silae service, employees can now quickly obtain the information they need and more easily access the financial assistance they require.
Since July, SENEF's Silae service has integrated these new regulations to offer its customers transparent and efficient payroll management.
The partnership with Silae reflects a shared commitment to providing solutions tailored to the specific payroll and social management needs of each organization. Thanks to this integration, customers can save time and resources, while eliminating human error.
The net social amount represents an essential regulatory change for transparent and efficient payroll management. With this update already integrated into Silae, customers can better understand their pay slips and access the social benefits to which they are entitled more easily. SENEF and Silae are committed to providing reliable, tailored solutions, improving the daily lives of employees and companies in the field of payroll and social management.
Watch the replay with Féliciana Boucher - Expert Social et Paies Senef Progisap Progiclean Silae - to talk about setting up work-study contracts in our Progisap, Progiclean and Silae solutions.
The webinar will cover the following topics:
Why encourage apprenticeship?
Train a future employee
With an apprenticeship, you train a young employee in your company's working methods, and after an initial training period, he or she can gradually gain autonomy.
Pass on your company's know-how
The apprentice master, who plays a central role in the apprentice's training, can be the company manager or a volunteer employee. By taking on an apprentice, you can preserve and pass on your company's specific know-how.
When it comes to monitoring working hours, digital time and attendance solutions are the ideal tools for immediate data feedback.
Time recording: a legal obligation for employers.
Precise monitoring of employees' working hours is a major concern for employers. In accordance witharticle L3171-2 of the French Labor Code, it is important to be able to draw up a precise breakdown of working hours, compensatory rest periods and the actual taking of shifts. A distinction must be made between collective and individual working hours:
Collective working hours can be differentiated by department, so there's no need to check schedules. Simply displaying the start and end times (with authorized breaks) is sufficient.
Individual schedules must be monitored using a tracking system (time sheet, hand-written time sheets, digital time clock). When it comes to planning, a reasonable period of time must be allowed to allow employees to know their schedules.
With the exception of certain sectors (such as agriculture and road haulage, which are subject to their own regulations), the monitoring of working hours is compulsory. As a result, all employers, with the exception of these sectors, must equip their employees with a time and attendance solution.
How to set up time and attendance
Employees are not entitled to object to the introduction of time-clock systems, as long as the relevant procedures have been complied with, such as the introduction of a digital charter and consultation of the CSE. For greater certainty, it is possible to consult the labor inspectorate to inform them of the provision of a time-clock system to employees for the control of working hours. Since May 25, 2018, declaring your time and attendance solution to the CNIL is no longer mandatory. Systems are now governed by the General Data Protection Regulation (RGPD). However, a processing register must still be kept, listing:
Parties, stakeholders
Categories of data processed
Purpose of data collection
Identification of persons having access to this data and to whom it is communicated
Data retention period
Security system
Information to be collected by a time clock :
Employee identity
Score date
Arrival time
Departure time
Check-in location (via NFC badge, QR code or geolocation)
For individual schedules, break times are included in working hours.
Collective schedules must be posted by department.
Time and attendance data must be kept for a period of three years, so that they can be provided to the employee or any other organization in the event of an inspection. When a time-clock system is set up in the company, all employees must comply with it. Employees may not refuse to clock in and out. Disciplinary action may be taken, up to and including dismissal for real or serious cause, in the event of fraud, omission or refusal on the part of employees. However, employees may challenge the employer's time-clock system if they feel it is disproportionate, in accordance with article L.1232-2 of the French Labor Code.
Which solution to choose?
The employer decides which solution to implement. Available systems include :
Printable tally sheet: no cost. Requires re-entry of data, with a high risk of error.
Time clock: suitable for sites with many employees. Can be expensive for sites with few employees.
Time and attendance application: suitable for lone workers. It provides more information and can include photo-taking to create mission reports, but can represent a significant cost.
Faced with these issues, the implementation of a remote management and integrated communication solution by SENEF, such as MOBICLEAN and MOBISAP, offers numerous advantages
Remote management and communication solution by SENEF
In particular, it enables :
Monitor each employee's working hours in real time
Check clock-in times against forecast schedules without re-entering data manually
Centralize badge and schedule data in a single tool for accurate wage calculations
Reduce social conflicts linked to the recording of entry and exit times
Optimize team productivity by empowering employees to organize their working hours.
For employees, having a digital time & attendance solution also has many advantages. - They benefit from a simplified solution for entering their arrival, break and departure times. - They are guaranteed to receive a salary that corresponds to the work performed, thanks to transparent data collection. This gives them a better understanding of their pay slips, and protects them from any disputes with ill-intentioned customers.
The advantages of SENEF's integrated remote management and communication solution are numerous
For agents on assignment, they can :
Consult their schedules on their smartphone
Communicate with their managers in real time
Pointing via NFC or geolocation
Efficiently manage the end of assignments with reports including photos and a signature on the cell phone.
For the company's business, these solutions enable :
Automatic time-clock feedback
Easier, faster communication
Productivity management
Real-time dispatch of mission reports via a dedicated customer portal.
Implementing a time and attendance solution offers numerous advantages for both employers and employees. SENEF's digital solutions facilitate the process and optimize the management of working time within the company.
Faced with the recent directives of the CNIL concerning the availability of dematerialized payslips for employees, the Silae digital safe is the most viable solution.
With the strict regulations of the GDPR (General Data Protection Regulation) and the Labour Law of 7 August 2016 known as the "El Khomri Law", concerning the transmission of personal data, sending payslips by e-mail can pose security problems. In order to provide a secure and legally compliant solution, it is necessary to adopt secure delivery methods.
This is where the digital vault comes in, providing a reliable alternative for managing payslips while complying with regulatory requirements.
What are the legal requirements and the protection of personal data?
The CNIL warns against the transmission of files containing personal data via consumer messaging services, highlighting the risks of privacy violations. The legislation provides for severe penalties (five years' imprisonment and a fine of €300,000) in the event of non-compliance with the preliminary formalities. Therefore, it is crucial to find compliant solutions for the transmission of payslips.
The essential criteria for choosing your digital safe
Many digital vault offerings have emerged. However, it is crucial to select a solution that meets legal requirements and ensures the security of your documents.
Probative archiving : A reliable solution must be able to justify the integrity and accuracy of the origin of your documents. It is essential that the digital safe complies with the 2016 Labour Law, the GDPR and complies with the NF 203 CCFN standard.
Traceability of operations : It is essential to be able to trace all the operations carried out on your documents. The digital vault must offer clear traceability, with a history accessible to the user. In this way, you will be able to have a complete view of the actions carried out and guarantee the transparency of your operations.
Exclusive and secure user access : The digital vault must guarantee secure and exclusive access over time. This means that only authorized users will be able to access stored documents, ensuring confidentiality and protection of sensitive information.
Ease of document retrieval : An essential criterion is the ability as a user to easily retrieve documents and data stored in the vault. The chosen solution should offer an intuitive interface, allowing for quick search and hassle-free file recovery.
The Silae digital vault: the secure HR alternative for the provision of newsletters
The solution integrated into your SENEF solutions of certified digital vault from Silae
Silae offers an integrated solution with its " Silae Payroll Offer ", 100% paperless. Thus, by using the certified digital safe from Silae, employers can ensure a secure monthly transmission of payslips and their storage for the legal period, i.e. 50 years until the employee reaches the age of 75. This solution ensures the confidentiality, integrity and long-term access of payslips, while complying with current standards and regulations.
How do I set up the digital vault from Silae?
Setting up the digital vault from Silae is simple and convenient.
SENEF's Silae team is in charge of activating the Edoc function on the employer side. Providing access to the Edoc platform for comprehensive document management.
The employer can also make the settings on Silae. To send activation codes to employees who have agreed to the dematerialization of their payslips.
In the context of the GDPR and strict data protection regulations, the digital vault from Silae represents a secure and compliantsolution for the management of payslips.
By providing secure transmission and long-term retention, this solution facilitates regulatory compliance while maintaining the confidentiality of personal data. Companies can improve the efficiency of their administrative processes while keeping their employees' sensitive information secure.
Would you like to find out more about the secure provision of payslips to your employees and the SENEF-Silae digital safe offer?
We invite you to fill out the form below, our teams will get back to you as soon as possible.
The Importance of Quality Control in Service Companies: Ensuring Customer Satisfaction and Strengthening the Partnership
Quality control is central to service companies, playing a key role in customer satisfaction and increased collaboration. As a service provider, it's crucial to understand why quality control is a must-have. This article explores in detail the benefits and reasons why quality control should be a top priority for any service business.
Our 5 tips that will help strengthen your loyalty with your customer through quality control.
Ensure compliance with customer expectations : Quality control allows clear criteria to be established in collaboration with the customer and regular inspections to be carried out. By providing services in line with the client's requirements, you strengthen long-lasting relationships. Ensuring that customer expectations are met is a fundamental pillar of quality control
Reduce errors and problems : Quality control allows for the early detection of dissatisfactions and potential problems, providing the opportunity to rectify them effectively. By conducting regular check-ins, you show your customer that their customer satisfaction is a top priority for you. Proactively resolving issues helps prevent dissatisfaction and maintain a strong relationship with the customer.
Promote open and privileged communication : Quality control boosts communication with your customers. With tools like Qualimobi, you can track feedback in real-time and generate statistics via dashboards. These open communication channels build trust and allow for a privileged relationship with the customer. They also provide full transparency in the continuous improvement of your services.
Provide detailed data and reports : Quality control allows you to collect valuable data and generate detailed reports. This information is essential for assessing changes in the quality of services over time. By sharing this data with your customers, you demonstrate your commitment to continuous improvement and gain credibility. Transparency in the communication of results strengthens mutual trust.
Anticipate customer needs : By carefully monitoring quality controls, you can identify trends and emerging needs of your customers. This in-depth knowledge allows you to adapt quickly and proactively meet their expectations. Anticipating customer needs strengthens your position as a trusted partner and paves the way for long-term collaboration.
Quality control is an essential pillar in the service industry, helping to ensure customer satisfaction and strengthen long-lasting partnerships. By implementing rigorous control processes, fostering open communication, and providing services in line with expectations, you position yourself as the provider of choice.
With our business software, you have the possibility to offer quality control that will meet your customer's expectations thanks to the application, Qualimobi. This tool can be used from the web interface, from a tablet, from the customer portal but also directly on our solutions. The application makes it possible to set up the control criteria, but also to monitor the quality by the inspector, to take photos and to establish dashboards. This information is sent back instantly to always be aware of requests and needs.
To learn more about Qualimobi or request a demo, contact us today by clicking here.
Give your customers an exceptional service experience by becoming the provider of choice.
